Use Case: Tracking Medical Implants

Background

Onda Medical is a distributor specializing in high-quality medical implants. The company aims to maintain impeccable inventory tracking for UDI compliance as they distribute to various healthcare providers.

Objective

Utilize HUB’s inventory features to maintain UDI-compliant tracking of medical implants distributed to healthcare providers.

Actors

• Onda Medical Inventory Manager
• Sales Team
• Healthcare Providers
• Compliance Officer

Steps

1. Inventory Manager logs into HUB and navigates to the ‘Inventory’ tab.
2. Inventory Manager creates a new catalog designated for medical implants, with an emphasis on capturing all UDI-required fields such as Serial Number, Lot Number, and Expiration Date.
3. Inventory Manager uploads the catalog and populates the stock at their main distribution center, validating all UDI information.
4. Inventory Manager uses HUB to generate barcodes for each item. These barcodes are printed and attached to the physical implant packages.
5. Sales Team receives an order from a healthcare provider. They use HUB to select the appropriate implants, scanning the barcodes to automatically update the inventory.
6. Inventory Manager confirms the outgoing shipment, ensuring that all UDI information is transmitted to the healthcare provider for their records.
7. Healthcare Provider receives the shipment and confirms receipt in HUB, enabling end-to-end tracking.
8. Compliance Officer periodically checks the UDI data within HUB, ensuring that all distributed items are in compliance with regulatory standards.
9. Inventory Manager generates monthly reports to monitor inventory status and validate UDI compliance.
10. Compliance Officer reviews these reports for quarterly and annual compliance checks, satisfied that all UDI guidelines are met.

Results

• Onda Medical successfully tracks its distributed medical implants.
• Complete UDI compliance is maintained.
• Inventory status is transparent and available for both Onda Medical and healthcare providers.
• Eases the compliance burden during audits and checks.

By adhering to this use case, Onda Medical ensures efficient, transparent, and compliant medical implant tracking, fulfilling both their business needs and regulatory requirements.